Compliance Schedules and Building Warrants of Fitness


​​​​​​​​​​​​​​​​​​​​Compliance ​​Schedules

Buildings containing certain systems that ensure the building is safe and healthy for members of the public to enter, occupy or work in are required to have a compliance schedule. These documents list the specified systems within the building.

A compliance schedule must be kept on site and made available to building officers, Independent Qualified Persons (IQPs) and authorised agents.

Applying for a compliance schedule

An Application for a Compliance Schedule (PDF, 84KB) must be made as part of the building consent application where building work will involve specified systems being installed in the building.

Where an application for a building consent involves building work in an existing building and that work includes modifying or adding to the specified systems, that work will require an Application for Amendment to Compliance Schedule (PDF, 76KB).

Information included in the application

The application should list each specified system within the building or, if the building work is an amendment to an existing building, the application should list all specified systems in any way affected by the building work.

We require details of the design features of the specified systems and the proposed procedures for inspection, maintenance and reporting to be included in the compliance schedule.

Specified systems

Under the Building Act 2004, all buildings other than single residential buildings require a compliance schedule and annual warrant of fitness if they contain any of the following:

  • automatic systems for fire suppression
  • automatic or manual emergency warning systems for fire or other dangers
  • electromagnetic or automatic doors or windows
  • emergency lighting systems
  • escape route pressurisation systems
  • riser mains for use by fire services
  • automatic backflow preventers connected to a potable water supply
  • lifts, escalators, travelators, or other systems for moving people or goods within buildings
  • mechanical ventilation or air conditioning systems
  • building maintenance units providing access to exterior and interior walls of buildings
  • laboratory fume cupboards
  • audio loops or other assistive listening systems
  • smoke control systems
  • emergency power systems for, or signs relating to, a system or feature specified for any of the above.

Issuing a compliance schedule

A compliance schedule or amendment to a compliance schedule is issued by the territorial authority along with the code compliance certificate.

A cost is associated with the issue or amendment of a compliance schedule.

Amendments to compliance schedule

An amendment to a compliance schedule can be triggered by:

  • a building consent application
  • the request of a building owner
  • our decision at any time
  • a suggestion from an independent qualified person (IQP).

To apply for an amendment to a compliance schedule, complete and submit the Application for Amendment to Compliance Schedule​ (PDF, 76KB).

Compliance schedule statements

A compliance schedule statement is issued by us as temporary public notification of compliance schedule requirements. It is issued for the period as stated on the statement and must be replaced after 12 months by a building warrant of fitness. The owner must display the compliance schedule statement in a public part of the building.​

Building Warrants of Fitness

A Building Warrant of Fitness (BWoF) is a statement issued by the building owner confirming that the systems specified in the compliance schedule for their building have been maintained and checked in accordance with the compliance schedule for the previous 12 months and that they will continue to perform as required.

A building owner must supply a BWoF to us on each anniversary of issuing the compliance schedule. It must be supplied on Form 12 and must include generic information as well as the following:

  • The location of the particular building
  • Current, lawfully established use, including number of occupants per level and per use (if more than one)
  • The owner of the building
  • Original date the building was constructed
  • The highest fire risk category for building use
  • Certificates relating to inspections, maintenance and reporting.

The Building Act 2004 requires that:

  • The BWoF must state that the inspection, maintenance and reporting procedures of the compliance schedule have been fully complied with for the previous 12 months.
  • A copy of each certificate issued by the Independent Qualified Person (IQP) or Licensed Building Practitioner (LBP) for each of the specified systems, along with any recommendations for amending the compliance schedule, must be attached to the BWoF provided to the territorial authority.
  • The owner must use the prescribed BWoF form in the Building (Forms) Regulations 2004, providing all the information and attachments required in that form.

You are legally required to obtain written reports relating to the inspection, maintenance and reporting procedures of the compliance schedule which must be signed by the lQP who has carried out any of the listed procedures (inspection, maintenance or reporting).

You are required to keep all reports together with the compliance schedule for a period of two years and produce those reports for inspection when required.

Independent Qualified Persons (IQPs)

An IQP is a person approved as being qualified to inspect certain compliance schedule items and ensure that the necessary maintenance occurs. 'Independent' means that the person has no financial interest in the building. Building owners will be required to continue to engage IQPs to undertake the inspection, maintenance and reporting procedures listed on the compliance schedule.

For a list of IQPs working in the Opotiki District, please contact us on (07) 315 3030.

Council audits

The Building Act 2004 provides for territorial authorities​​​ to proactively check a building to ensure a BWoF and IQP reports are correct. Depending on the type of building, audits will be made every one to three years. A fee will be charged for this audit.​

How to arrange contact with our building team

By phone or email

If you would like a member of the team to call or email you to discuss your enquiry, or if you would like to book an inspection for an existing building consent, you can phone us on (07) 315 3030 to lodge a call or email return request or click here to use our request a call or email back online form.

In person

If you would like to come in and meet with a member of the team, you can call us on (07) 315 3030 to lodge an appointment request or click here to use our request an appointment online form.

How long will it take us to respond?

If you are contacting us to arrange an inspection for an existing building consent, we will contact you within 24 hours. For all other enquiries, we have set a service standard of 5 days to call or email you back to either discuss your enquiry or set an appointment date and time. We have a service standard of 10 working days to have the appointment with you.

If your request is urgent, please note this on the form and we will do our best to respond as quickly as we can though please note we are a small team and this is not always possible. Any change to our service timeframes is at the discretion of the Planning and Regulatory Group Manager.​​

Page reviewed: 04 Oct 2018 10:22am